Payments

Payments

PAYMENTS

The Payments function allows you to apply payments to the bills of relatives and/or students through various methods, eliminating the need for alternate devices to perform banking transactions. This guide will walk you through each step to ensure efficient use of the system.



Step 1: Initiating a New Payment

In the upper right part of the screen, there is a blue button. Clicking this button allows you to apply a payment to an invoice. The process for applying a payment is reviewed step-by-step below.

First, ensure that the invoices pending payment are displayed on the right side of the screen. Identify the invoice you wish to pay and select it by clicking on the small box next to the record. Once selected, the block on the right side will be pre-filled with the relevant information.




Step 2: Selecting the Payment Method

After selecting the invoice, choose the desired payment method for applying the payment. Verify the amount to be paid, especially if the payment is partial.

Cash: If paying the full value of the invoice, simply press the green OK button to apply the payment. If making a partial payment, adjust the amount accordingly before pressing OK.

Check: When paying by check, a field will appear for entering the check number. After entering the check number, decide if the payment is partial or total. Adjust the amount if necessary and press OK.



Step 3: Reviewing and Confirming the Payment

A box will be displayed with the details of the transaction. Select the Pay Now button to apply the payment or Cancel if you wish to abort the transaction. Choose the first option to proceed.

The system will then show a confirmation box indicating the payment amount applied to the invoice and provide two blue buttons. One button displays the receipt, which you can save, print, or send by mail. The other button, OK, exits the screen and allows you to continue with another payment.



Step 4: Bank Transfer Payment

To apply a payment via bank transfer, select the Account Bank option and click the green OK button. A new screen will appear where you first select the type of account from the Account Type tab.

Enter the account information for both the origin and the originator of the transfer. After entering the details, click OK. A box will be displayed showing the transaction details with two buttons: OK to confirm the transaction and Receipt to print the receipt.


Step 5: Credit Card Payment

For credit card payments, validate whether the payment amount is total or partial and press OK. The next screen will prompt you to enter all the card details required to make the payment.

After entering the card information, press the blue Submit button to complete the transaction. The system handles interbank transactions for credit card payments without needing any alternate device or system.




By following these steps, you can efficiently manage and apply payments, ensuring smooth financial operations within your institution's system.



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