Setting Accounting

Setting Accounting

SETTING ACCOUNTING

By having all the administrator functions active, the director of the institution can make all necessary adjustments in the accounting accounts. This centralized control ensures that all financial categories and operations are managed accurately and efficiently.



Step 1: Income Categories

Action: Enter the name chosen for the income category
Process:
Go to the Income Categories section
Enter the category name
Click the green OK button to save the record
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons


Step 2: Expense Categories

Action: Enter the name chosen for the expense category
Process:
Go to the Expense Categories section
Enter the category name
Click the green OK button to save the record
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons



Step 3: Payment Terms

Action: Register the payment terms
Process:
Go to the Payment Terms section
Enter the number of days for payment
Click the green OK button to save the record
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons



Step 4: Taxes

Action: Enter the taxes used in various functions
Process:
Go to the Taxes section
Enter the tax details, including the corresponding amounts and accounting accounts
Click the green OK button to save the record
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons



Step 5: Fees

Action: Enter all applicable fees
Process:
Go to the Fees section
Enter the fee details, including the amount and the type of fee (amount or percentage)
To add late fees or additional fees, repeat the steps under "Add Fee" to specify multiple fees and designate whether they apply to overdue invoices, then specify the affected accounting account
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons



To add late fees or additional fees, repeat the steps under "Add Fee" to specify multiple fees and designate whether they apply to overdue invoices, then specify the affected accounting account


Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons



Step 6: Checkout Fees

Action: Configure additional charges for credit card or bank transfer payments
Process:
Go to the Checkout Fees section
Enter the payment conditions, title, value, and specify if it applies to a credit card or bank account
Click the green OK button to save the record
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons



Step 7: Items

Action: Register different items for invoices
Process:
Go to the Items section
Enter all required data, including category, grades, accounting accounts, and fees
Activate the Monthly Fee or Tuition Fee button if applicable
In the Apply to section, select if the criteria apply to invoices or students
Click the green OK button to save the record
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons


Step 8: Discounts

Action: Enter discount details applied to invoices
Process:
Go to the Discounts section
Enter the discount details
Click the green OK button to save the record
Outcome: The saved record is displayed in the right block. You can edit or delete the record using the Edit and Delete buttons


  

Step 9: Check Printing

Action: Configure the bank details for check printing
Process:
Go to the Check Printing section
Enter the institution's bank details
Outcome: This configuration allows for accurate printing of checks for suppliers or other required purposes


Step 10: Parent Portal Manager

Action: Configure the parent portal suspension settings
Process:
Go to the Parent Portal Manager section
Choose the suspension method:
Default: Suspension according to the expiration of the parent's invoice
By Days after Due Date: Set a period during which the portal remains active post-due date
Outcome: The parent portal settings are configured as required, ensuring timely payment follow-ups



Step 11. Video Tutorial

Watch the Video: For a visual guide on how use the Setting Accounting function please watch the following video




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